Julie A. Aarup, office administrator at the Michigan firm Honigman Miller Schwartz and Cohn LLP, had a problem that many office managers face: contrary co-workers. But rather than trying to mediate, Aarup treated the dueling duo to lunch—with a condition. Problem solved. Twice during my nearly 21 years at Honigman Miller Schwartz and Cohn, I had a problem with two coworkers … [Read more...] about When co-workers can’t get along
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90-day goals for success and job satisfaction
A manager's success turns on "what other people are able to accomplish." And to a great extent, accomplishments depend "on how happy they are with their jobs. The happier they are, the more they produce." To encourage success and job satisfaction throughout the office, Matthew J. Bower, administrator at Luhrsen Law Group in Sarasota, set up a 90-day goal plan that covers both … [Read more...] about 90-day goals for success and job satisfaction
Monthly events show appreciation for both employees and employer
At Rosenthal, Levy, Simon & Ryles in West Palm Beach, Fla., both the employees and the employer get their share of appreciation during monthly events designed to boost morale. Lori Ann DeMayo, the office administrator, explains how it works: As a small firm we are always looking for economical ways to show our appreciation and to boost the morale of the staff. Each … [Read more...] about Monthly events show appreciation for both employees and employer
NJ firm finds an easy way to reduce last-minute sick calls
Experience is often a manager's best education. Such is the case for the long-time manager of a practice in New Jersey, who has found that the best way to prevent the last minute sick calls is to allow staff to carry their sick days over to the next year. But instead of transferring as sick days, the time becomes personal days to use however they want. As in any office the … [Read more...] about NJ firm finds an easy way to reduce last-minute sick calls
A self evaluation plus a quiz on the handbook
A New Jersey office has increased staff morale as well as performance with an online self evaluation survey. And along with that, it’s working to ensure all the staff know all the rules by setting up an online handbook quiz. First, the self-evaluation survey Michele Adams, office manager for Powers Kirn in Moorestown, NJ, began the self evaluation surveying a few months after … [Read more...] about A self evaluation plus a quiz on the handbook
Roundtable talks solve office problems
Staff meetings are important, but they generally don't cover things staff have a hand in, says the practice manager of an office in Maine. In addition to hearing company reports and receiving managerial edicts, staff also need time to discuss operational matters and brainstorm solutions for common problems. So the manager decided to implement monthly roundtable discussions. … [Read more...] about Roundtable talks solve office problems
Illinois manager develops unique staff review system that does it all
An Illinois manager has developed a review system that, besides determining raises, increases communication throughout the office and also promotes teamwork. The process is referred to as a 360-degree evaluation, where everybody reviews everybody, including their bosses, their peers, and themselves. And to keep the communication and teamwork open, the reviewing is repeated … [Read more...] about Illinois manager develops unique staff review system that does it all
Good communication speeds up the billing
What's the secret to good collections? "It's all about communicating," says Mary Howe of the New York City office of Hughes Hubbard & Reed. And the communicating extends to the attorneys, and clients' billing staffs. When Howe came to the firm, she took on the new position of director of billing and collections. And one of the firm's first directives was to review the … [Read more...] about Good communication speeds up the billing
How one firm handles its marketing with just one letter a year
A California general practice firm does all its marketing with just one annual letter to clients and business contacts. The letter goes out on the firm's anniversary, says the manager of the five-attorney firm, and carries a simple message—a thank-you for past business and an outline of the firm's other services. And it's only one page long. But it's effective to the point … [Read more...] about How one firm handles its marketing with just one letter a year
A manual that covers the entire administration
A Washington, D.C. administrator has set up an operations manual that covers every imaginable item of managing the firm. It holds the basics of everything so that when she is out, the firm “can be on autopilot and keep the trains running on time,” says Jill D. Hirsch, chief operating officer of Slevin & Hart. And, she says, “it’s for me as well as for someone stepping in … [Read more...] about A manual that covers the entire administration