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Home » topics » Purchasing & leasing
PURCHASING AND LEASING

How to pick the right cleaning company for your law office

May 30, 2023 by

Maintaining a clean and well-organized environment is crucial for any law office. As a law office manager, one of your responsibilities is to ensure that the office space is clean, presentable, and conducive to productivity. Hiring a professional office cleaning company can provide the expertise and efficiency needed to maintain a pristine workspace. Here are eight factors to consider when selecting an office cleaning company for your law office, ensuring a clean and professional atmosphere for your staff and clients. Determine your cleaning needs Before embarking on your search for an office cleaning company, it is essential to assess your specific cleaning needs. Consider factors such as the size of your office space, the type of surfaces that require cleaning, any specialized cleaning requirements (e.g., delicate legal equipment), and the… . . . read more

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PURCHASING

How to pick a good courier service

March 24, 2023 by

As a law office administrator, you understand the importance of timely and secure delivery of legal documents and materials. One way to ensure this is by utilizing a courier service. In this article, we’ll explore what a law office might use a courier service for, and how to choose a good courier service for your office’s specific needs. What a Law Office Might Use a Courier Service For Filing Legal Documents: Law offices often need to file legal documents with courts or government agencies. A courier service can help ensure that these documents are delivered quickly and securely, meeting filing deadlines. Serving Legal Documents: Law offices may need to serve legal documents, such as subpoenas or summons, to individuals or businesses. A courier service can help ensure that these documents… . . . read more

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MANAGING THE OFFICE

7 basic steps for a successful law office move

January 6, 2023 by

Law offices are upsizing, downsizing and merging in response to economic ups and downs and other changes in the legal landscape. If your office is going to change its location or shuffle around in its current location this year, you’re wise to start panning now. Moving a law office can be a complex and time-consuming process, but with careful planning and organization, it can be done smoothly and efficiently. Here are some steps you can take to ensure a successful move: Create a moving plan: The first step in moving a law office is to create a detailed moving plan that outlines all of the tasks and responsibilities involved in the move. This should include a timeline for each step of the process, as well as a list of who… . . . read more

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TECHNOLOGY

6 tips for choosing legal practice management software

December 3, 2022 by

By Diane Camacho There continues to be a tremendous push in the legal community from practice management software companies. This has evolved from the use of cloud-based software. What should practice management software do for you? Keep all your client information in one place. Keep all your information available to you on the go. Allow you to enter your information one time for all applications. Provide document automation. Provide document management. Efficiently track your time and produce bills. Either produce financial reports or sync with a financial management platform like QuickBooks. From my experience in the legal community and particularly working with small firms and solo practitioners, I’ve accumulated the following tips on legal practice management software. Tip 1 Each of these programs have a sweet spot. Some do billing… . . . read more

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TRAINING

5 ways to conduct law firm training without burnout

July 9, 2022 by

By Doug Striker I have written often about the importance of creating a learning culture at your law firm. It’s truly the only way for your firm to embrace new technologies and innovative solutions, thus serving your clients better and more efficiently. At the heart of any genuine learning culture is a training program that helps people advance their skills and knowledge. But how do you conduct law firm training without burnout? How do you foster a culture that rewards learning while people can still get their jobs done? It is a tricky balance. I recently read an article titled “5 Ways to Upskill Your Employees Without Causing Burnout” in HR Daily Advisor by Vance Hilderman, founder of aviation company AFuzion. The aviation industry is obviously one that demands continuous… . . . read more

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TECHNOLOGY

A primer on document management systems

June 29, 2022 by

Are you wondering how to modernize your office’s system of managing documents?  A document management system, or DMS, refers to the tools and processes your organization uses to store and manage documents. A modern DMS will often provide robust search capabilities, metadata tagging, access controls, and increased security processes to protect files. NetDocument, a cloud content management platform where legal professionals do work, offers this primer document management systems: In the past, document management meant a combination of filing cabinets, boxes, shelves, folders, binders, scanners, thousands upon thousands of printed pages, and designated square footage in the office to hold it all. Document management has evolved to align with today’s digital workplace by storing electronic  files and documents either in an on-premises or cloud-based DMS. These tools bring with them… . . . read more

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MANAGING THE OFFICE

7 ways to cut costs with a greener office

April 18, 2022 by

By Daryll Esposito The well-being of our planet is a universal concern, but it’s not always front-of-mind when we’re busy at work. The good news is that making greener choices at the office is not only better for the environment, it’s better for your budget too. With Earth Day this week on April 22, it’s time to look at some environmentally friendly improvements. Some common repurposing and recycling advice is not appropriate for a law office, where confidentiality requires paper to be properly shredded for safe disposal.  On the other hand, the move to electronic documents greatly reduces paper use. 7 simple, sustainable and cost-saving steps that any office can take: Turn off electronics at night. You don’t pay your employees while they aren’t working, so why pay for off-duty equipment?… . . . read more

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DATA SECURITY

Is your contact form providing a back door for cybercriminals?

April 10, 2022 by

By Doug Striker As automated email filtering gets better at screening for phishing attempts, criminals are responding by looking for attack techniques that evade those tools. Believe or not, their newest tactic is to fill out online contact forms and then use the response process to sneak malware into your system. By now, we are all familiar with email phishing. Most law firms today are conducting (or should be conducting) security awareness training across their organizations. And, as mentioned above, email filtering technologies have advanced and are quite good at stopping some attacks. But crime never sleeps, and cybercriminals have been creatively seeking new ways to infiltrate our systems. Contact forms and cybercrime A company called Abnormal Security has found that a nasty piece of malware called BazarBackdoor is being… . . . read more

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MANAGING THE OFFICE

Keep your firm’s goals current

February 23, 2022 by

We traditionally set our firm’s goals for the beginning of the year, but setting targets on a quarterly or on-going basis keeps these goals current and relevant. Goals provide crucial support in guiding year decisions through this year and the years ahead. Goals mean that instead of reacting to whatever happens, you’re proactively driving your firm to where you want to go. So, what should you keep in mind when setting your law firm’s business goals for the rest of 2023 and beyond? Here’s advice from Cosmolex, cloud-based law practice management software that integrates trust & business accounting, time tracking, billing, email & document management, and tasks & calendaring, in a single application: Start with metrics for the big picture To know where you want to go, you first need to… . . . read more

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TRAINING

Use an LMS to get your new hires up to speed

February 23, 2022 by

By Doug Striker New hire training at your law firm: It can seem like Groundhog Day. With the revolving door of today’s marketplace, law firms are constantly saying goodbye to employees and hiring their replacements. While new blood can infuse a firm with energy and new ideas, it can also disrupt systems and efficiency. Seasoned attorneys who join your firm have their own way of doing things, which may throw a monkey wrench into your firm’s systems. Fresh-faced new attorneys may know all the latest technologies and software programs but have zero idea how to apply it properly in your environment. Your new hires need to be trained in “The Company Way,” and fast! Use an LMS to streamline new hire training The most obvious way to streamline this constant… . . . read more

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