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Home » topics » Managing the office
PURCHASING AND LEASING

How to pick the right cleaning company for your law office

May 30, 2023 by

Maintaining a clean and well-organized environment is crucial for any law office. As a law office manager, one of your responsibilities is to ensure that the office space is clean, presentable, and conducive to productivity. Hiring a professional office cleaning company can provide the expertise and efficiency needed to maintain a pristine workspace. Here are eight factors to consider when selecting an office cleaning company for your law office, ensuring a clean and professional atmosphere for your staff and clients. Determine your cleaning needs Before embarking on your search for an office cleaning company, it is essential to assess your specific cleaning needs. Consider factors such as the size of your office space, the type of surfaces that require cleaning, any specialized cleaning requirements (e.g., delicate legal equipment), and the… . . . read more

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PRODUCTIVITY

Mastering time blocking: A guide for law office administrator and managing partners

May 16, 2023 by

Introduction: As a law office manager, you play a crucial role in ensuring the smooth operation of the firm while overseeing multiple projects and tasks. To effectively manage the demands of a legal environment, implementing time blocking techniques can be highly beneficial. By strategically allocating your time, you can optimize productivity, streamline workflows, and successfully handle projects. Let’s explore how time blocking can specifically benefit you as a law office manager. Prioritize legal case management: In a law office, managing legal cases and providing excellent client service are top priorities. Time blocking allows you to prioritize case management tasks effectively. Allocate dedicated blocks for activities such as reviewing case files, preparing documents, conducting legal research, and meeting with clients. By assigning specific time slots, you ensure that critical case-related tasks… . . . read more


YOUR CAREER

Cultivate these 7 habits for success

May 2, 2023 by

As an office manager, you are responsible for the efficient operation of your workplace. Your role requires you to balance multiple tasks, manage diverse teams, and keep things organized. To become a highly effective office manager, you can take inspiration from Stephen Covey’s timeless book, “The 7 Habits of Highly Effective People.” Here are some tips based on Covey’s teachings to help you excel in your role: Be Proactive—Being proactive means taking charge of your actions and outcomes. As an office manager, you have the power to influence how your workplace functions. You can start by identifying the key challenges and opportunities in your workplace and taking proactive steps to address them. For instance, if you notice that communication is a problem, you can set up regular team meetings, implement… . . . read more

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Learn to recognize and avoid burnout

March 23, 2023 by

Law office management can be a stressful occupation as it involves financial and compliance responsibilities and balancing the needs of partners, associates, staff and clients in a fast-paced environment. Here are some tips for law office administrators on why they might suffer burnout, how to recognize it, and what they can do to prevent and deal with it. Understand the causes of burnout: Burnout is a form of chronic stress that results from prolonged exposure to job demands that exceed a person’s resources. For law office administrators, burnout can stem from factors such as heavy workloads, long hours, inadequate staffing, high levels of responsibility, and dealing with emotionally charged cases. Recognize the signs of burnout: Some common signs of burnout include chronic fatigue, irritability, cynicism, feelings of disengagement or detachment… . . . read more

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TOOL

Model Policy: Office Room Temperature

March 20, 2023 by

The purpose of this policy is to establish guidelines for maintaining a comfortable and productive work environment for all staff and clients by regulating the temperature in the law office. By implementing this office temperature policy, the law office aims to maintain a comfortable and productive work environment for all staff and clients. Consistent communication, monitoring, and maintenance of the HVAC system, and accommodating individual needs will contribute to the success of this policy.

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EMPLOYEE BENEFITS

Model Tool: Catastrophic Leave Program

March 16, 2023 by

Why you need this form:

At first glance, a leave-sharing program appears to be a win-win-win solution for employer, donating employee, and receiving employee.

But despite all of the positives, employers need to be careful when implementing a program like this to avoid some potential administrative, managerial, and tax problems.

. . . download here

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COMPLIANCE

Model Policy: Employee resignation

March 16, 2023 by

Why you need this model policy:

Establishing a formal policy for employee resignation will help ensure that staff transitions go smoothly; the firm treats employees fairly and consistently; and legal requirements are followed.

. . . download here

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MANAGING STAFF

Model Policy: Nondiscrimination and Anti-Harassment Policy and Complaint Procedure

March 16, 2023 by

Why you need this model policy:

Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment.

. . . download here

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EMPLOYEE BENEFITS

Model Policy: Recognition and social functions

March 16, 2023 by

Why you need this policy:

From time to time your law firm may wish to recognize staff members’ milestones, achievements, and/or special occasions.


. . . download here

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CORPORATE CULTURE

Must love dogs, cats, birds, fish, reptiles…

March 4, 2023 by

By Lynne Curry Question: When we surveyed our employees last month, we asked them what we could do to make them happier about returning to our company’s worksite. Many of their answers surprised us. The biggest surprise—many employees want to bring their pets to work with them. We’ve discussed this among the management team and have decided to allow pets but want to understand the problems we might get into before moving forward. What precautions do we need to take? Answer: Letting employees bring their pets to work has enormous benefits. It boosts morale; provides opportunities for employees to connect with each other over their pets and helps employers recruit for and retain employees. Start by sending a quick one-question follow-up email asking employees to let you know if they… . . . read more

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