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Home » topics » Information security
HIRING

4 tips for safely searching social media when hiring

January 3, 2023 by

It is generally acceptable for employers to search social media as part of the hiring process, provided that they do so in a fair and nondiscriminatory manner. However, there are some considerations to keep in mind when using social media in the hiring process: Relevant information only: It is important to only consider information that is relevant to the job in question. For example, if a candidate has posted inappropriate or offensive content on social media, this may be relevant to the employer if the job involves interacting with the public or representing the company in a professional manner. However, personal beliefs or opinions that are not directly related to the job may not be relevant. Privacy concerns: Employers should be aware of the privacy rights of candidates and should… . . . read more

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TECHNOLOGY

7 tips for leading a video meeting

December 27, 2022 by

We’ve become accustomed to attending work meetings on Zoom and other video conferencing platforms since the pandemic lockdown of 2020. But you might not be at ease as the leader of a Zoom meeting for your law office admin team. Here are some tips for conducting a successful video work meeting: Set a clear agenda: Before the meeting, create an agenda that outlines the topics to be discussed and the goals of the meeting. Send this agenda to all participants in advance so that they can come prepared. Establish ground rules: Set some ground rules for the meeting, such as requiring all participants to mute their microphones when not speaking and encouraging people to use the chat function to ask questions or make comments. Start on time: Respect the time… . . . read more

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DATA SECURITY

Are you following these 8 steps for law office cybersecurity?

December 25, 2022 by

Cybersecurity is a critical issue for your law office, as you handle sensitive and confidential information on a daily basis. This includes client data, legal documents, and financial records. A breach of this information could have serious consequences, including financial losses, damage to reputation, and legal liability. How does your office stack up against these eight basic recommendations for law office cybersecurity? Network security: Law offices should have secure networks that are protected by firewalls and regularly updated with the latest security patches. They should also have a virtual private network (VPN) in place to encrypt internet traffic and protect it from being intercepted by hackers. Device security: All devices connected to the network, including laptops, smartphones, and tablets, should have strong passwords and be equipped with up-to-date antivirus software…. . . . read more

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CYBERSECURITY

Treat passwords like underwear: Change often and don’t share

December 15, 2022 by

Did you know that most confirmed data breaches involve the leveraging of weak, stolen, or default passwords? One of your practice’s frontline defenses for avoiding the phishing  attacks and other cybercriminal schemes is effective password management. How well are you managing yours? Take this quiz from Michael J. Sacopulos, JD, founder and CEO of the Medical Risk Institute, to find out.  Strong passwords are too complicated to remember. It’s fine to use passwords that are short and easy.            True or False?  Answer: False Easy passwords are easy to crack. Popular passwords in the United States continue to be “password” and “12345.” These weak passwords offer little security and are simply dangerous. Instruct your team to create strong passwords that contain a mix of letters, cases, and… . . . read more

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PRODUCTIVITY

4 ways to use voice technology to save time

July 21, 2022 by

The expectations from today’s business professionals continue to increase with an ever-changing modern world. Heaps of documentation and document creation needs add on to often already heavy workloads. Yet, there is limited to no help managing administrative tasks. As a busy office manager, there are always work processes to be improved, time to gain, and more efficient ways to bring to screen and paper what needs to be documented. When handling our day-to-day work, we often don’t think of how we could work more efficiently and are caught up in outdated processes. We try to create our documents the most straightforward way we know—by typing them ourselves. But what if you could make a small change that could be a huge time saver? As suggested by Phillips Dictation SpeechLive, here… . . . read more

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TECHNOLOGY

A primer on document management systems

June 29, 2022 by

Are you wondering how to modernize your office’s system of managing documents?  A document management system, or DMS, refers to the tools and processes your organization uses to store and manage documents. A modern DMS will often provide robust search capabilities, metadata tagging, access controls, and increased security processes to protect files. NetDocument, a cloud content management platform where legal professionals do work, offers this primer document management systems: In the past, document management meant a combination of filing cabinets, boxes, shelves, folders, binders, scanners, thousands upon thousands of printed pages, and designated square footage in the office to hold it all. Document management has evolved to align with today’s digital workplace by storing electronic  files and documents either in an on-premises or cloud-based DMS. These tools bring with them… . . . read more

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CYBERSECURITY

How to stay vigilant without hiring a surprise attack ninja

June 6, 2022 by

Remember the Pink Panther movies? Peter Sellers’ character, Inspector Clouseau, hired “Cato” to randomly attack him. He thought unexpected ninja attacks would keep him every vigilant. While the over the top comedy is ridiculous, it does remind me of how to approach cybersecurity. You do not need to hire someone with a kendo stick to beat your staff into compliance, but frequent “reminders” do promote vigilance. This comparison comes from Mike Sacopulos, founder and CEO of the Medical Risk Institute. He said most professional practices provide cybersecurity training when an employee is first hired, and annually after that. While certainly this method will check the box for “security training” it is highly ineffective for maintaining good cybersecurity habits. Cybersecurity training is not a “once you learn it, you know how… . . . read more

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MANAGING THE OFFICE

7 ways to cut costs with a greener office

April 18, 2022 by

By Daryll Esposito The well-being of our planet is a universal concern, but it’s not always front-of-mind when we’re busy at work. The good news is that making greener choices at the office is not only better for the environment, it’s better for your budget too. With Earth Day this week on April 22, it’s time to look at some environmentally friendly improvements. Some common repurposing and recycling advice is not appropriate for a law office, where confidentiality requires paper to be properly shredded for safe disposal.  On the other hand, the move to electronic documents greatly reduces paper use. 7 simple, sustainable and cost-saving steps that any office can take: Turn off electronics at night. You don’t pay your employees while they aren’t working, so why pay for off-duty equipment?… . . . read more

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DATA SECURITY

Is your contact form providing a back door for cybercriminals?

April 10, 2022 by

By Doug Striker As automated email filtering gets better at screening for phishing attempts, criminals are responding by looking for attack techniques that evade those tools. Believe or not, their newest tactic is to fill out online contact forms and then use the response process to sneak malware into your system. By now, we are all familiar with email phishing. Most law firms today are conducting (or should be conducting) security awareness training across their organizations. And, as mentioned above, email filtering technologies have advanced and are quite good at stopping some attacks. But crime never sleeps, and cybercriminals have been creatively seeking new ways to infiltrate our systems. Contact forms and cybercrime A company called Abnormal Security has found that a nasty piece of malware called BazarBackdoor is being… . . . read more

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ADVICE FROM THE WHITE HOUSE

Is your law office vulnerable to Russian cyberattacks?

March 28, 2022 by

The White House is urging businesses to review and improve cybersecurity because of a heightened risk of cyber attacks from Russia. A statement from the Biden-Harris Administration advises businesses to take the following steps: Mandate the use of multi-factor authentication on your systems to make it harder for attackers to get onto your system; Deploy modern security tools on your computers and devices to continuously look for and mitigate threats; Check with your cybersecurity professionals to make sure that your systems are patched and protected against all known vulnerabilities, and change passwords across your networks so that previously stolen credentials are useless to malicious actors; Back up your data and ensure you have offline backups beyond the reach of malicious actors; Run exercises and drill your emergency plans so that… . . . read more

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