Reaching out to someone you haven’t spoken to in a while can feel a little awkward—but when done with authenticity and a clear sense of purpose, it can also be incredibly rewarding. Whether it’s a former colleague, mentor, or someone you crossed paths with years ago at a conference, reviving an old connection can open new doors and enrich your professional network. As an office manager, these relationships can become valuable sources of insight, referrals, or even collaboration opportunities.
Here’s how you can make that reconnection feel natural, respectful, and meaningful.
1. Start with a warm, simple message
Don’t overthink the first outreach. A short, friendly message works best—especially if you’re reaching out via email or LinkedIn. Mention how you know them, remind them of the last time you connected, and express genuine interest in catching up. For example:
Hi Alex, I was just thinking about our time working on the office relocation project back in 2020. I really appreciated your insights during that hectic time! I’d love to reconnect and hear what you’ve been up to.
That kind of message acknowledges your shared history while opening the door for a conversation without pressure.
2. Be clear about your intention
It’s okay to have a specific reason for reaching out—maybe you’re exploring new systems for managing workflows, or you’re thinking about growing your skills in a certain area. You don’t need to launch into your ask right away, but once they respond, you can mention what prompted you to get in touch.
For example:
I’m currently looking at upgrading our office systems, and I remembered you had done something similar at your firm. I’d love to hear how that experience went for you if you have a few minutes sometime soon.
This lets them know you value their experience and that you’re not just reaching out with an ask out of the blue.
3. Make it easy for them to respond
Offer a couple of low-pressure ways to reconnect—maybe a quick phone call, a coffee if you’re nearby, or even just a casual email conversation. Show that you respect their time and are happy with whatever level of interaction they’re comfortable with.
Would you be open to a short call sometime next week? Even 15 minutes would be great, but no worries at all if you’re swamped.
This takes the pressure off and makes it more likely that they’ll say yes.
4. Be ready to give as much as you get
When reconnecting with someone, think about what you can offer in return. Do you have knowledge they might benefit from? Can you connect them to someone in your network? A reciprocal mindset turns a one-sided ask into the start of a renewed relationship.
Even something as simple as:
If there’s ever anything I can help with—vendor contacts, staff training tips, you name it—I’d be more than happy to return the favor.
…can go a long way toward building mutual trust and value.
5. Follow up with genuine interest
If the person responds positively and you reconnect, don’t let that be the last interaction. Follow up with a thank-you, share a resource if you promised one, or simply check in a few weeks later. Relationships thrive with small touches over time, not just big moments.
Thanks again for taking the time to chat. I really enjoyed catching up! I’ll keep you posted on how our office upgrades go—and let’s definitely stay in touch.
